Best invoice reminder software for QuickBooks, by version and price
For QuickBooks Online, the best invoice reminder software to start with is QuickBooks' own reminders, which send up to three automatic emails. InvoiceSherpa, Paidnice and Chaser add texts and payment tools on separate meters, and of the four dedicated tools only Invoiced (by Flywire) names QuickBooks Desktop on its home page.
| Option | QuickBooks version | Price and billing basis |
|---|---|---|
| QuickBooks Online built-in reminders | QuickBooks Online; workflows on Advanced | Inside Simple Start, $38 a month, billed monthly |
| InvoiceSherpa | QuickBooks Online; Desktop is not on its list | $49 a month on the Monthly view; up to 100 open invoices |
| Paidnice Essentials | QuickBooks Online | $69 a month, billed monthly; 150 new invoices a month |
| Chaser Compact | QuickBooks, version not named | From $259 a month, billed monthly; by revenue band |
| Invoiced | QuickBooks Online and Desktop | Price on the vendor's page (demo) |
InvoiceSherpa also takes a 1% transaction fee on all invoices paid. The Try InvoiceSherpa button leads to InvoiceSherpa's pricing page, where a QuickBooks Online company can start the 14-day free trial with no credit card.
InvoiceSherpa has not approved us as an affiliate yet, so we earn nothing from these links.
Try InvoiceSherpa →QuickBooks Online's own reminders and late fees first
QuickBooks Online sends up to three email reminders, from 90 days before to 90 days after the due date, only for invoices you have already emailed. One template set covers every reminder, and Advanced adds workflows. Automatic late fees start the day after you switch the setting on, and QuickBooks says limits may apply to the amount and type of fee. Steps are in can QuickBooks automatically send invoice reminders.
QuickBooks reminders go by email. It can text an invoice, not a reminder, to a customer who has QuickBooks Payments and opted in.
InvoiceSherpa for QuickBooks Online: what it adds
InvoiceSherpa connects to QuickBooks Online and lists SMS reminders, autopay and installment plans on every plan. Up to 100 open invoices is $49 a month on the Monthly view, plus a 1% transaction fee on all invoices paid. Autopay needs a stored payment method, payment plans need the customer on autopay first, and QuickBooks users mark recurring invoices by typing "recurring" in the message on the invoice.
InvoiceSherpa's help center says payment plans in the customer portal are exclusive to QuickBooks Online customers, while another portal option is not available to them, so ask what your customers will see. Pick InvoiceSherpa for recurring QuickBooks Online invoices that need texts and autopay; see the InvoiceSherpa QuickBooks integration.
Paidnice and Chaser with QuickBooks
Paidnice integrates with QuickBooks Online, Xero and Stripe, and each plan covers one QuickBooks Online company. Essentials is $69 a month, billed monthly, for 150 new invoices a month, with texts at $0.10 each. Pick Paidnice for a QuickBooks Online firm that wants a bill tied to new invoices.
Chaser lists QuickBooks on its pricing page without naming a version. Compact is from $259 a month, billed monthly, on its United States view, for revenue under 5 million USD. It lists SMS at 100 credits a month, and extra credits are a paid add-on.
QuickBooks Desktop: reminders approved by hand, and Invoiced
QuickBooks Desktop reminders let you choose how many days before or after the due date to send, and you can review and approve them before they go out. InvoiceSherpa's pages name QuickBooks Online, Xero and Clio, not Desktop.
Invoiced says it syncs with QuickBooks Online and Desktop, and also says it is built for upper-mid-market and enterprise B2B finance teams; it shows a demo button, not a price. Pick it only for a Desktop company that fits that description. The built-in route is compared in InvoiceSherpa vs QuickBooks.
Sources used for this page
The facts above come from the pages below, read on October 31, 2026. Prices and terms change, so confirm them on the vendor's site before you buy.
- Send invoice reminders automatically or manually (QuickBooks Online help) — Vendor documentation · quickbooks.intuit.com · read October 31, 2026
- Set up automatic late fees on invoices (QuickBooks Online help) — Vendor documentation · quickbooks.intuit.com · read October 31, 2026
- Create automated payment reminders for invoices (QuickBooks help) — Vendor documentation · quickbooks.intuit.com · read October 31, 2026
- Send invoices from QuickBooks Online (QuickBooks help) — Vendor documentation · quickbooks.intuit.com · read October 31, 2026
- QuickBooks Online pricing — Vendor pricing page · quickbooks.intuit.com · read October 31, 2026
- InvoiceSherpa pricing — Vendor pricing page · invoicesherpa.com · read October 31, 2026
- InvoiceSherpa FAQs — Vendor documentation · invoicesherpa.com · read October 31, 2026
- Which accounting platforms does InvoiceSherpa support — Vendor documentation · help.invoicesherpa.com · read October 31, 2026
- How to set up automatic payments (InvoiceSherpa help) — Vendor documentation · help.invoicesherpa.com · read October 31, 2026
- Setting up the customer portal (InvoiceSherpa help) — Vendor documentation · help.invoicesherpa.com · read October 31, 2026
- Customer portal settings (InvoiceSherpa help) — Vendor documentation · help.invoicesherpa.com · read October 31, 2026
- Paidnice pricing — Vendor pricing page · paidnice.com · read October 31, 2026
- Chaser pricing (United States view) — Vendor pricing page · chaserhq.com · read October 31, 2026
- Chaser detailed pricing breakdown (United States view) — Vendor pricing page · chaserhq.com · read October 31, 2026
- Invoiced by Flywire — Vendor product page · invoiced.com · read October 31, 2026